Sixteen 8 Tips in Time Management

Time is more precious than gold. Busy people need to manage their time properly. In order for them to carry out their task appropriately they need to find ways on how to accommodate it smoothly. Time management plays an important role for our daily activities. This is recommended for people who are facing lots of task on their work or study.

1. Make a Priority List
– First you need to assess your task. Rate them from least priority to highest priority. This way you can identify the task that needs action in an immediate time. Just make sure that you have to set a realistic list of tasks that are favorable for you.
2. Make a time frame
– Time table is very important for your daily activities. Through this, you can determine the sufficient amount of time to be spent for carrying the task. You can also compete with time. Setting up an appropriate time will give you slight pressure and can also challenge you. It also enhances your skills. Once that you have finished your task before the allotted schedule, you can earn extra time to work on other activities.
3. Pace yourself frequently
– Ideally you need to take a break from the task. Most especially if it is very hard to handle. In order for you to maintain the appropriate action, release yourself from the tension and pressure by pacing yourself with other enjoyable activities. Playing games, singing, dancing, going out and other pleasurable activities can help you relieve from the pressure of your task. Just make sure that you don’t spend too much time from unnecessary things which are not related to your activity.
4. Be ready with your best friend. The Organizer
– It is considered as your inanimate assistant. This is recommended for people who work alone. You can scan your organizer frequently. This prevents you from missing other important task. Other people use notes and post in on the refrigerator or walls to remind them of their daily activities.
5. Have a good night sleep
– We are entitled to have at least 6 to 8 hours of sleep. A person with insufficient amount of sleep lacks focus and attention. The brain requires enough time to regenerate. This is related to the cells that control our ability to think. If a person lacks sleep, they may rattle and unable to perform their task on the next day.

These are the common tips that can help you to manage your time. This way, you can maximize your work. Being productive is a good sign of well-developed skills. Time management requires us with discipline, perseverance and patience to achieve what we desire most.

Bad Signs of Time Management

Before someone size up your time management skills, its better you assess yourself. Look at yourself as your boss or somebody else would look at you not as the way you treat yourself.

Would you like to see your self as being sized up this way?

I always see one or two employees standing outside the front entryway smoking a cigarette when I go to a store.
Sure, they might legitimately be on break, but people who smoke do it pretty regularly so my guess is they’re sneaking outside every hour or two to take a smoke break.
There are articles in the papers about companies cracking down on their employees’ use of social media websites during the workday.
Apparently people are spending so much time updating their Facebook statuses and Tweeting about where they’re going for lunch that they’re not completing projects at work.
Extra long trips to the bathroom or the water cooler, getting back from lunch late … all of these “It was just 5 minutes!” add up quickly.(Here’s a little trick to track those five minutes that accumulate up to a lot of time wasted.)  Source

By assessing yourself, you are saving your self from cruel judgement of other. You are doing not to please others but most importantly, to become a more productive individual.

Time Management: Theory and practise

To understand the importance of time management, it is important to look at all its aspects. By looking into its definition, theories, activities, and advantages, you can gain a clear idea of why time management is so important in your daily life.

By understanding the importance of time management, you can improve your life. It’s a bold statement but one I’ve personally found to be true. You can make your life work more effectively. It doesn’t matter if you are an employee or someone senior in a company, time management matters.

You can define time management as set of guidelines, theories, and activities, that come together to provide a wide range of benefits. This, I think, is always the best way to think of time management.

Time Management and Creating Life Balance

The way we consciously choose how to spend our time to become productive is a generic definition we have for time management.  Others may say, this is how they try to squeeze in everything they think is necessary to accomplish.  But with Team Sixteen 8, we’d like to say that time management is bigger than that.  We  all aim and strive to create life balance, and this how 16:8 wants all of us to achieve.  Manage our time to create life balance.  That is the most important of all.

Time management: Tips to reduce stress and improve productivity

Effective time management is a primary means to a less stressful life. These practices can help you reduce your stress and reclaim your personal life.

Do you find yourself overwhelmed by the number and complexity of projects you have that need to be completed at work each day? Do you often feel the day flies by without your devoting the necessary attention to each assignment because other tasks keep landing on your desk, co-workers interrupt you with questions or you can’t get it all organized?

You probably know that effective time management will help you get more done each day. It has important health benefits, too. By managing your time more wisely, you can minimize stress and improve your quality of life.

But how do you get back on track when organizational skills don’t come naturally? To get started, choose one of these strategies, try it for two to four weeks and see if it helps. If it does, consider adding another one. If not, try a different one.

  • Plan each day. Planning your day can help you accomplish more and feel more in control of your life. Write a to-do list, putting the most important tasks at the top. Keep a schedule of your daily activities to minimize conflicts and last-minute rushes.
  • Prioritize your tasks. Time-consuming but relatively unimportant tasks can consume a lot of your day. Prioritizing tasks will ensure that you spend your time and energy on those that are truly important to you.
  • Say no to nonessential tasks. Consider your goals and schedule before agreeing to take on additional work.
  • Delegate. Take a look at your to-do list and consider what you can pass on to someone else.
  • Take the time you need to do a quality job. Doing work right the first time may take more time upfront, but errors usually result in time spent making corrections, which takes more time overall.
  • Break large, time-consuming tasks into smaller tasks. Work on them a few minutes at a time until you get them all done.
  • Practice the 10-minute rule. Work on a dreaded task for 10 minutes each day. Once you get started, you may find you can finish it.
  • Evaluate how you’re spending your time. Keep a diary of everything you do for three days to determine how you’re spending your time. Look for time that can be used more wisely. For example, could you take a bus or train to work and use the commute to catch up on reading? If so, you could free up some time to exercise or spend with family or friends.
  • Limit distractions. Block out time on your calendar for big projects. During that time, close your door and turn off your phone, pager and e-mail.
  • Get plenty of sleep, have a healthy diet and exercise regularly. A healthy lifestyle can improve your focus and concentration, which will help improve your efficiency so that you can complete your work in less time.
  • Take a time management course. If your employer offers continuing education, take a time management class. If your workplace doesn’t have one, find out if a local community college, university or community education program does.
  • Take a break when needed. Too much stress can derail your attempts at getting organized. When you need a break, take one. Take a walk. Do some quick stretches at your workstation. Take a day of vacation to rest and re-energize.
  • Ask for professional help. If you’re too frazzled to think about trying any of these tips, it’s time to ask for help. Does your life feel totally out of control? If so, contact your employee assistance program (EAP) at your workplace for assistance, or discuss your situation with your doctor.

 

Source:

11 Solid Ways to Improve Your Time Management Skills

Please allow me to share and repost this very important and necessary tip regarding time management. This was initially share by my friend called “dumb little man“.

If I am to ask you, how did you learn your time management skills, can you pin point a specific day or subject in school where you can accredit all your time management skills?  I doubt.  Time management can be learnt only thru necessity, but how can we be sure we use its full potential?

I hope you read on, and I expect you pick up lessons we want to share, such as follows:

  • The elimination of procrastination and avoidance-of-tasks
  • Easier, quicker, evaluation of your work and abilities
  • Less worrying about deadlines
  • More productivity
  • More relaxation time, and,
  • The obvious one) An overall increase in time

We hope to share following tips below:

1.     Make Lists: Write as much down as you can. If you don’t carry a planner or notebook already, start. Personally, I’ve always preferred a small, simple, white-lined notebook because you aren’t restricted by the various boxes and lines of the average planner.

A simple To Do List is often a huge help to anyone, but I can attest gleefully to the 3 Lists of 3 Method  more than any other. You’re goal is to avoid a list that reaches outrageous length and is overwhelming to even look at.

2.  Make Use of Down Time: Using walking, driving, showering, or otherwise “dead” times to plan. Think about what your goals are for that day or the next. Which goals are most important? Prioritization is the key.

 

3.     Reward Yourself: Whenever you accomplish something, especially the important things, make sure to take the time to reward yourself.

4.     Concentrate on One Thing:  The human mind works more efficiently when it is focused. As we’ve seen before multitasking is actually a disadvantage to productivity. Focus on one thing and get it done. Take care not to bleed tasks into each other. At times, multitasking may seem like a more efficient route, but it is probably not.

5.  Avoid Procrastination at All Costs: When trying to be more productive and trying to save time, procrastination  should be avoided like nothing else. It is the ultimate productivity-killer.

 

6.  Set Personal Deadlines: Nobody likes deadlines. They cause stress, aggravation, worry, and, more stress. A guaranteed way to alleviate some of this stress is to set your own earlier deadlines. Be realistic but demanding of yourself. Challenge yourself and, referring to tip 3, reward yourself for a meeting a difficult challenge. Not only will this save you time and make you more productive in the long run, but you will also have a buffer time with little to no penalties compared to those received for missing a real deadline. Of course, this tip has potential for abuse, so be sure to make your own penalties for missing your personal deadlines.

7.   Delegate Responsibilities: It is not uncommon for people to take on more than they can handle. The overestimation of one’s abilities, though not necessarily a bad thing, can often result in stress and more work for an individual. To avoid this unnecessary stress, do not feel bad about delegating tasks.

8.   Set up a Long Term Planner: In the everyday drab of life, we can often lose sight of our goals. Setting up a long term planner will help you envision your long term goals and rationalize your current objectives. Whenever you find yourself thinking “Why am I putting myself through this work right now? I could be home watching Lost.” just take a look at your long term planner and you’ll be reminded of paying off your mortgage or saving up enough for your child’s college tuition. Revise this long term planner monthly to keep goals up-to-date.

9.  Employ a program like RescueTime: This is a lightweight app that records and graphs how you spend your time on your computer. Those “2-minute” breaks to check out Digg, or play a flash game on some website, or email Aunt Betty, can add up to quite a bit of wasted productivity and wasted time. RescueTime will allow you to see exactly how you spent your time and will even send a weekly report to your email.

10.  Work in a Team: This tip works hand-in-hand with tip # 7. Although giving up responsibilities is a scary thought for some, it is an invaluable method to increase the average team productivity of all involved. Make sure the team goals are clear and make sure everyone knows who is responsible for given tasks. Make sure all lines of communication are always open. A clogged or blocked line will have the opposite effect on productivity. Give tasks to those who are best suited for them and things will get done faster.

11.  Be Careful to Avoid Burnout: Burnout occurs when your body and mind can no longer keep up with the tasks you demand of them. Don’t try to force yourself to do the impossible. Delegate time for important tasks, but always be sure to leave time for relaxation and reflection. Review your recent accomplishments and make sure you feel good. Review and reflection is one of the best ways to gain confidence and higher confidence means more productivity.

Proven long ago that an individual who knows how to manage time attains much more that those who do not manage time.  Try to use what we can offer for free and for your own good.